Exhibitor Stand Details Please fill in your information below to advise us of your stand type & set up time. Please Note: Required fields are marked with a Red Asterix * Event Please select the event from the list below: Event * Please select... BDA BDA Europe - 10th March 2020 BDA UK - 17th June 2020 BDA UK - 5th November 2020 IDM IDM Europe - 12th March 2020 IDM UK - 16th June 2020 IDM Europe - 15th September 2020 IDM UK - 4th November 2020 ESRM ESRM UK - 19th March 2020 ESRM UK - 25th November 2020 GOVSEC GOVSEC UK - 12th May 2020 EDW EDW UK - 13th May 2020 ECS ECS UK - 22nd September 2020 ML&AI ML&AI UK - 23rd September 2020 PSEICT PSEICT UK - 24th November 2020 Contact Details Please complete the contact details of your Company logistics planner for this event. Company Name * Contact Full Name * Email Address * Telephone Number * Secondary Email Address If secondary or cc contact please advise email here. Exhibition Stand Please complete the exhibition stand section below. PLEASE NOTE: the exhibition is SPACE ONLY not shell scheme so you are expected to provide your own pop up stand or pull up banner(s). The space is 3m x 2m and comes with a clothed trestle table, 2 chairs and access to standard power and Wi-Fi. Please complete the exhibition stand section below. PLEASE NOTE: the exhibition is SHELL SCHEME and you are encouraged to provide your own pop up stand or pull up banner/s. For details can be found in your Exhibitor Manual. Your package will consist of: 6sqm of raw space, 1 x 3m wide x 2m deep Octanorm shell scheme framework and white infills, 1 x 13amp/500w socket, 2 x general purpose spotlights, 2 x standard conference chairs, 1 x 5ft trestle table (including tablecloth) and access to a dedicated Exhibitor Wi-Fi network. We offer a stand set up and transport service should you not wish to send staff to set up the stand themselves – if you are interested in this service please tick the box below and leave set up details blank and we will contact you regarding this. CONTACT ME ABOUT STAND SET UP = Prices Starts at @ £279 + VAT for Set up onsite only. Designated Set Up Contact If you have a Company already arranged to set up on your behalf please state the name and contact details of them here – if it is a representative from your Company then name who will be the person from your team onsite for set up. Your Set Up Details Time of Setup Please select... Night prior AM Method of Arrival Please select... Courier Van Car Contents of Stand If you are having anything else other than printed materials, standard giveaways and laptops on your stand please specify here: Additional Power Considerations You have access to 2 standard power sockets via an extension cable. Please advise if you require additional power or a larger capacity connection ie 3 phase power Type of Stand Please tick at least one of the boxes below. * For Basic Exhibition Stands (Pop Up Stands / Pull Up Banners / Shell Scheme) I confirm I have undertaken my own internal risk assessment for safe installation/removal and here is the supporting paperwork For Space Only / Built Stands I confirm I have undertaken a full risk assessment covering arrival, build, breakdown and departure and here is the supporting paperwork Supporting Documentation Please complete the basic risk assessment section below. Once this form has been submitted, a PDF version of the risk assessment will be emailed to yourself and a member of our event management team. Stand Number: If you are unsure of your stand number please leave this blank. Person responsible for Health & Safety Name: * Work No: * Mobile No: Email: * Exhibitor’s Responsibilities An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor, it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. This template is for a simple table top or shell scheme exhibition stand that does not require any structural approval from the organiser or the venue. More complex stands will require a more detailed risk assessment and if you are in any doubt you should contact the organiser. Does your stand include any of the following? Please select all that apply: Lifting heavy products during the build-up / breakdown Working at height (using ladders) Display of anything containing liquid fuel or flammable and explosive substances Display of sharp objects, weapons (even replica weapons) Demonstrations of any kind i.e Therapies, massaging Working electrical appliances other than simple display lighting Food service of any kind other than sweets, snacks and soft drinks Heat source of any kind including cookery demonstrations, naked flame or gel burners Working machinery of any kind even if static Using power tools during the build-up / breakdown Portable appliances that HAVE NOT been PAT tested and DO NOT display evidence of this Any other hazard not identified above which could be a risk PLEASE NOTE: this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard. This stand does not contain any significant risk Risks: Who could be harmed: Control Measures in place: I declare that to the best of my knowledge the information provided is correct. Name: * Position: * Supporting Documentation Please upload the following documentation*: Construction Phase Plan (CPP), Stand layout (including max build height and elevations), Risk assessment (RA), Method Statement (MS) Once submitted, the details are final – PLEASE NOTE You cannot make additions or amendments via this link. If you need to make an amendment or provide additional information please use the contact details you have for the Event Manager: Upon completion, you will be sent a copy of what you have submitted via email.